Weather Insurance for Festivals 

Don’t let your festival’s success hinge on the forecast.

You’re in the festival business, which means the success of your event likely relies heavily on ideal weather conditions. It can be frustrating to watch months of preparation and coordination evaporate in the blinding heat or wash away with torrential rains. Since the weather is unpredictable, a weather insurance policy helps to protect your business’ bottom line against the costly effects of negative weather conditions. By choosing Vortex Weather Insurance for your weather risk management needs, you can focus on the important details needed to produce a successful outdoor event, and we’ll focus on the weather.  

Why do I need weather insurance for festivals?

You’re planning a music festival, a holiday market, or an outside event. You don’t have time to worry about losing revenue if bad weather happens. A Vortex Weather Insurance policy helps protect your business from increased expenses or loss of revenue caused by excessive heat, excessive cold, rain, snow, or a combination of elements. For example, an unexpected heatwave hits the area in which you’re planning a festival. The rise in temperature causes lower ticket sales and attendance, which means less concession, parking, and merchandise revenue in your pocket. Suddenly, your bottom line doesn’t look so good.

Instead of worrying about the weather, insure your business against it with Vortex Weather Insurance’s weather risk management solutions. Here’s how it works: policies are specifically written based on your festival or outdoor event’s location and risk, determined by historical weather data and expertise from our in-house meteorologists. If policy conditions are met–like excessive heat over the festival weekend–you typically receive payment within one to two weeks. Because, as they say, the festivals must go on.

What Are My Festival Weather Insurance Options?

Vortex tailors the duration of coverage and limits to your business’ needs. Policies can help cover a few hours, a few seasons, and beyond with our creative solutions. We account for festival geography, time of day, time of year, and historical data to help you determine the policy that is right for you.

  • One-time event coverage: When you’re counting on a single festival to make a financial impact, everything down to the weather must be right. A one-day event weather insurance policy helps protect your bottom line when bad weather prevents a successful turnout.
    • Rain and snow insurance: Even if it lets up during your event, excessive rainfall or snowfall in the hours leading up to the music festival or holiday market can have a significant impact on its success. Our rain insurance and snow insurance policies can help to stabilize your revenue against the uncontrollable and unexpected by the hour, day, or season. 
      • Long-term coverage: A long-term weather insurance policy can cover a festival series or entire season of outdoor events. We’ll help you choose a long-term solution that mitigates risk and supports the success of your business.
        • Excessive temperature insurance: When the heat rises outside, crowds head for the air conditioning. If attendees can see their breath, they’ll likely find someplace warm to relax. Neither of those scenarios favors your outdoor event–but we can write a policy that does.

          How Much Festival Insurance Do I Need To Buy?

          Weather risk management is not a one-size-fits-all solution. Vortex Weather Insurance takes the time to write a policy that is customized to your festival’s needs. Only you know what’s right for your business and your budget, and we’ll share our data and expertise to help you determine how much coverage is best.

          Our weather insurance policies in action

          Our priority is the success of your business, and nothing makes us happier than when we can help a client stabilize revenue, ease weather worries and, ultimately, be their best. In 2018, the Atlanta Dogwood Festival was hit hard with rain on the last day of the event weekend. Their attendance, and bottom line, was greatly affected.

          In preparation for the 2019 festival, Executive Director Brian Hill turned to Vortex Weather Insurance to write a weather insurance policy to protect his assets and revenue against rain. Sure enough, 2019 brought heavy rains yet again to the Atlanta Dogwood Festival. The amount of rainfall on the last day triggered the policy, and Brian’s claim was resolved within the week.

          We specialize in the weather so you can specialize in producing a great festival. Call us today to talk about a weather insurance policy can keep your business growing strong.

          “[Vortex Weather Insurance] was our best decision, we went from being in the red to being in the black.”

          -BRIAN HILL

          We specialize in the weather so you can specialize in producing a great festival. Call us today to talk about a weather insurance policy can keep your business growing strong.

          What Our Customers Say

          “Anyone who is in charge of running a charity event with a large field should consider Vortex Weather insurance. Signing up for the insurance was easy and eliminated numerous concerns if weather became an issue. It was nice knowing all of the hard work we put into our event was not going to be wasted. We liked the flexibility to set our own terms based on the amount of rainfall and the time constraints. In addition, the price was very reasonable. Having Eric Anderson onsite to represent the company also provided us great confidence in the company and service offered. We will definitely be using the service again for future events.”

          — Justin Malone, General Manager, Greensboro National Golf Club

          “Our largest tournaments typically involve hundreds of teams playing across 20+ facilities across the city. Vortex insures key locations so while we may experience rain at one facility, but not the others, we know we’re still covered!”

          — Tori Blake, Perfect Game Midwest

          “Anyone charged with the execution of a high end, costly event can relate with losing sleep to concerns about weather issues. Vortex Weather Insurance enabled us to guarantee playable weather, or offer our participants their money back. This has dramatically eased our concerns leading up to big events and fundraisers where the ability to protect everyone involved increases confidence and credibility. The Metropolitan PGA has partnered with Vortex for our association events and also as a benefit to our Section Professionals who will benefit from investing in weather insurance for their most important events and outings.”

          — Jeff Voorheis, Executive Director, MET PGA Section

          “We were very fortunate to recently work with Vortex for one of our major events. The service was very easy to use and set up and provided us with the needed peace of mind in case the event was impacted due to rain. We will definitely be using the service again in the future.”

          — Geoff Lofstead, Executive Director, South Florida PGA

          “Thanks for your help with this process. No rain, thank goodness but I was comforted knowing that if it rained a lot, our budget wouldn’t be wrecked.”

          — Ian A., Executive Director, Lakewood Alive – Lakewood, OH

          “We scheduled a ‘rain or shine’ event that was a large investment for our organization and we needed to mitigate the risk of bad weather.”

          — Bryce H., Salina Highbanks Speedway

          “I wish we would have known about Vortex years ago. We’ve had so many jobs that were a washout day after day. Vortex Weather Insurance is an opportunity to shore up your company’s finances when the rain just falls and falls.”

          — Bekki Fike, Lily Creek Construction

          “Philadelphia Zoo has worked with Vortex Insurance Agency to mitigate the negative impact of adverse weather on attendance. Vortex has offered us creative solutions to weather risk, and we would recommend them to any business interested in removing the uncertainty of adverse weather from its economic model”

          — Karl Fritz, Director Business Operations, Philadelphia Zoo

          “Weather coverage enables us to protect ‘hard’ expenses that are in the budget, which will require payment whether the event is delayed or cancelled.”

          — Dennis B., Beach Soccer Club, Virginia Beach

          “We recognize that rain is one of our biggest obstacles when planning any of our outdoor events. With Vortex, it is great to know that we are financially covered if rain becomes problematic. The whole process is quick and simple.”

          — Stephen Lecky, Venture Richmond Events, LLC


          white Vortex logo

          Get a Quote