Fall Festival Planning | Weather Insurance with Vortex

calendar of september as a reminder about fall festival planning

Your organization has worked so hard. You’ve found the right theme. You’ve invested in renting the location. You’ve created a logo, printed flyers and one-sheets, and built a website or Facebook page. You’ve organized vendors for merch and food.

You’ve even bought the necessary insurance to handle liabilities that come with large groups of attendees on the site and with workers doing their jobs on your behalf. You’re on top of it, ready for a great fall festival. Success seems on your side!

Did your fall festival planning include the weather? Uh-oh. You might have contingency plans to relocate indoors in case adverse weather requires that kind of change.

But what if rain, or heat, or even snow, can ruin your bottom line? Read on for how Vortex Weather Insurance planning protects your revenue from the elements.

Fall festival planning for inclement weather

We all love fall, when the summer heat goes on hiatus. Cooler temps make the outdoors something to enjoy rather than avoid. However, during times when that weather doesn’t love us back, will that ruin your fall event revenue? If the heat hammers us one more time, or suddenly snow joins the forecast, can your bottom line handle the loss from poor—or no—attendance? 

The answer is yes, if you have weather insurance from Vortex.

Vortex Weather Insurance helps protect against the elements

Let’s say your festival pays for a major draw, like a concert by a popular artist. If that part of your fall festival gets rained out, there goes your revenue from the concert tickets. Unlike concert tours, there’s almost never a rescheduling. Once that concert is poorly attended or canceled, you still need income to pay for the headliner, and continuation of your festival can be jeopardized.

With rain insurance from Vortex in your fall festival planning, you can protect your fall festival’s bottom line from that lousy weather. Our weather insurance policies can be tailored to address your entire event, your festival’s most profitable hours, the hours leading up to your event, or just part of your event—such as the time span covering your concert and the hour before and after.

You’ll work with a Vortex Weather Insurance team member to decide which rain threshold makes the most sense for what you’re trying to protect. Some of our most common threshold choices include:

  • 1/10 (0.10) inch of rain – light rain
  • 3/20 (0.15) inch of rain
  • 1/5 (0.20) inch of rain
  • 1/4 (0.25) inch of rain – moderate rain
  • 1/3 (0.33) inch of rain
  • 1/2 (0.50) inch of rain – heavy rain
  • 3/4 (0.75) inch of rain
  • 1 (1.0) inch of rain

We will calculate the options using historical weather data and your event details, and then you can choose which option best suits your goals.

Your fall festival planning checklist. 

When do I get paid?

If your policy conditions are met, and a covered claim is made, your payment is processed with no additional documentation needed. As soon as the National Weather Service makes the final rainfall data available, we can usually mail those payments within two weeks, but no later than 30 days for a covered claim.

Rain, snow, heat—if that weather can ruin your bottom line, don’t let it. Vortex Weather Insurance helps you protect your interests.

You could be paid even if you’re not rained out

You may not realize it, but a rain insurance policy from Vortex Weather Insurance could pay out even if your event isn’t rained out.

Vortex pays if the weather conditions are met to trigger the policy. That’s it. The rainfall may not cancel the day, the concert, or whichever event you’ve insured. But if the rainfall triggers your policy, you get paid. Even the best fall festivals could use this kind of help.

Peace of mind

You’ve already got so many things to worry about—is there enough staff, will the vendors need extra amenities, can you get an apple cider funnel cake before they run out? It’s nice to not worry about that one thing you absolutely can’t control: the weather. That’s our job.

For fall festivals, plan for the weather with Vortex

Contact us today at Vortex Weather Insurance. We believe in transparency, because once you understand how it works, you’ll want protection from adverse weather so that all your planning doesn’t get washed away. If your organization has an insurance agent or broker, we’ll work with them, too! 

Fall weather is wonderful, but when it sometimes isn’t, don’t let that ruin your revenue. Insure your event, so you can ensure a great return. Don’t worry about the weather. Let us, at Vortex Weather Insurance.