weather insurance policy for event planners

Make it Rain Even If It Rains | Weather Insurance Policy for Event Planners

drop of water close-up during rain storm to represent needing weather insurance for insurance brokers and agents

Whether you’re a professional event planner or the team member of a non-profit or commercial organization tasked with planning events, weather insurance should be on your radar!

At Vortex Weather Insurance, we also know how harried your life can be when working to tie up loose ends. We believe the technical term is “herding cats.” That’s one of the reasons we’ve developed a  super-simple and super-fast path to acquire a weather insurance policy for event planners: the Vortex Insurance Portal.

Get in, get out, get on with your day. And breathe easy knowing your event revenue has help when the rain comes calling thanks to adverse weather insurance.

Get Started

Using the Vortex Insurance Portal is Easy

Creating an account is fast and simple. You don’t have to put in any financial information until you’re ready to purchase. Until then, simply plug in a few details about your upcoming event:

  • Business Name
  • Event Location
  • Event Date
  • Desired Hours Insured
  • Desired Insurance Limits

If it all looks good, make your payment, and you’re done. 

What the Vortex Insurance Portal Can Do for Event Planners and Organizations 

First and foremost, having a customized rain insurance policy in place for your event helps protect your organization’s reputation. It also decreases the risk of revenue loss, of vital importance to the stakeholders, and the continuation of the event itself.

The Vortex Insurance Portal helps you save time by offering several advantageous features and benefits, like:

  • 24/7 access from your computer 
  • On-demand portal pricing
  • Payments made with a credit card
  • Register and bind coverage in one short setting
  • Back office support
  • Instant document generation
  • Insure up to 7 events/dates at once on a single policy
  • Did we mention how easy it is??

And as a bonus, you get peace of mind knowing your revenues are insured in case Mother Nature drops rain on your event.

Related: Use a broker? They can use the portal too!

Benefits of Getting a Weather Insurance Policy for Your Event

Completely Customize Your Coverage

You can truly be in control of your weather contingency plan by choosing a rain insurance policy that fits your specific budget and needs.

Use Your Payout as You Need

We don’t dictate how you use your weather insurance policy payout. You can use it however you choose, whether that’s ticket refunds, employee payments, or any other business expenses.

Our Policies Automatically Trigger

You don’t need proof of loss with parametric rain insurance because the perils are predetermined. When the recorded rainfall amount meets or exceeds your policy threshold during your covered time frame, a claim is activated.

How does weather insurance work?

Setting up your rain insurance policy is easy, especially with our online portal.

1. Identify your weather concerns

Select your location and your event time frame and decide which rain threshold makes the most sense for your needs. If you’re planning an outdoor event at any time of the year, rain insurance is an absolute must. Vortex is licensed in all 50 states, and we can craft a quote for any region.

2. Build your policy

Using your event information, you can build your policy online with the portal. All of our quotes are created using third-party, historical weather data.

You get to choose what times and days you want to cover. Simply determine what hours of your event are the most critical, and we can build a policy around that. It’s also possible to insure several hourly events throughout the season!

3. Get paid fast

After your policy is set, there’s no extra paperwork to file a claim. If a weather event triggers your policy, your payout will be mailed within 2 weeks.

Don’t Worry—We’re Still Here When You Need Us

Just because we’ve created our super-cool DIY Vortex Insurance Portal doesn’t mean we don’t want to talk to you. We do! Call us or contact us during regular business hours. Let’s discuss your event (sports, fairs, festivals, concerts, etc), what needs to be insured, and how weather insurance works specifically for you.

We can help you help your organization protect its revenue even if there’s no protection from the weather forecast.

Simply the Best—for You

The Vortex Insurance Portal provides the most convenient, simple, and easy access to a weather insurance policy for event planners. 

Get Started

And feel free to talk to any of our Vortex team members. We’re proud to be weather nerds, and honored to help businesses and organizations like yours keep their event revenue afloat when the rain pours down. So don’t worry about the weather. Let us.